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Our policies

Good to know before you arrive

We are a small, family-run guesthouse. These few policies help us look after every guest.

14:00 to 17:00

check-in

By 11:00

check-out

2 per room

the Family Cottage is the exception

No smoking

indoors, in any room

Our family-run guesthouse

We pride ourselves on giving our guests the best service possible. As a family-run guesthouse, that does mean:

  • We do not have a 24/7 reception or check-in. We will do our very best to personally meet and check in all our guests.
  • As owners, we will not be able to attend to all needs at all times.
  • We ask our guests to respect our privacy and our staff equally.
  • If something is broken or missing, please tell us. We will try to fix it or replace it for you, or if really necessary, charge you.
  • We are open and welcoming to anyone. Please try to return the favour.
  • A maximum of 2 people per room (excluding our Family Cottage), with no changing of persons during your stay.

Check-in and check-out

  • Check-in is between 14:00 and 17:00.
  • Check-out is by 11:00.
  • A luggage drop-off is possible for guests arriving before 14:00. Please tell us in advance.

Late check-in

  • Please tell us your late arrival time well in advance, and give us a direct contact number to reach you.
  • Arrivals after 20:00 fall under our late check-in policy if not communicated in advance.
  • Pricing is tiered according to the arrival time, as alternative arrangements need to be made. The minimum late arrival fee is R200.

Cancellation and early check-out

Cancellation charges are a percentage of the full accommodation cost.

  • Within 30 days or less before arrival: 100% is charged.
  • There are no refunds during your stay.
  • We do not offer refunds on early check-outs.

Smoking

  • Smoke detectors are located throughout our property.
  • The inside of our building, including all rooms, is a strict no-smoking zone.
  • Smoking is only allowed in designated outside areas.

Visitors and events

  • Please consult us if you want to have visitors. We charge R250 per day visitor.
  • No guests, parties or events without permission.

Our rates and policies are at the discretion of Villa Helderberg Guesthouse and are subject to change. Rates are quoted in South African Rand (ZAR) and are exclusive of breakfast.

Questions?

We are happy to help

Not sure about arrival times or a special request? Write to us and we will reply personally.

Contact us